School management software in Pakistan costs from Rs 0 to about Rs 15,000 a month for most private schools. The price depends on your student count, the plan you need and the way the vendor charges. A desktop license that you only use once costs around Rs 35,000. For example, WhatsApp alerts and GPS trackers cost extra.
Most school owners ask this question first. Most sellers hide the answer behind a sample form, which is a shame. You will find real rupee figures below, checked on 27 October 2026. Before you start, keep an old Urdu saying in mind. سستا روئے بار بار، مہنگا روئے ایک بار. A cheap buy brings tears again and again. A wise buy brings tears only once.
What will you pay at a glance?
| School type | Students | Typical monthly cost |
| Daycare or Montessori | Under 100 | Rs 0 to Rs 3,000 |
| Small school | 100 to 300 | Rs 3,000 to Rs 6,000 |
| Medium school | 300 to 1,000 | Rs 4,500 to Rs 15,000 |
| Large school or chain | 1,000 or more | Rs 15,000 and up, or a custom quote |
| One-time desktop licence | Any size | Rs 35,000 to Rs 130,000 once, plus yearly upkeep |
What Does the Monthly Bill Look Like for a Small, Medium or Large School?
Your bill mainly depends on how many students you have.. A 60-child daycare and a 1,200-student campus sit in very different price bands. Flat plans in Pakistan are now mostly sold by size band. So you should count your students first. After that, you should add the new admissions you expect next session.
How much does a daycare or Montessori pay?
A daycare or Montessori with under 100 children pays very little. Some plans cost nothing at that size. EDUTIG, for example, is free up to 100 students. Schoolify charges Rs 999 a month up to 100 students. PakEducate charges Rs 1,500 a month up to 75 students.
One such school is the Montessori in DHA Lahore, which has 60 kids. On the Schoolify plan, it pays about Rs 12,000 a year. On a per-student plan at Rs 30, it pays Rs 21,600 a year. However, a daycare needs different tools from a big school. Safe pickup checks and daily updates for parents matter more than exam modules.
How much does a small school of 100 to 300 students pay?
A small school usually pays Rs 3,000 to Rs 6,000 a month, depending on which school management system you use. Up to 150 students can use Edflo for Rs 2,999 a month. A group of 150 students costs Rs 3,000, and a group of 300 students costs Rs 6,000. KiddieCove costs Rs 4,999 for up to 300 students and comes with a free trial and other benefits.
How much does a medium or large school pay?
A flat plan costs between Rs 4,500 and Rs 15,000 a month for a school with 300 to 1,000 students. Schoolify charges Rs 4,499 for up to 500 students. There is a fee of Rs 15,000 for PakEducate for up to 1,000 students. Kiddie Cove offers Enterprise plans for 600+ students, in this plans, you can customise your benefits. In order to accommodate up to 2,000 students across two campuses, the Pro plan of Skoo costs Rs 15,000 per month.
For more than 1,000 students, many school management system software providers offer to switch to a custom quote. A school chain should ask one question first. The answer can double your bill.
What Do Pakistani Vendors Charge in Rupees Right Now?
As of the 27th of October 2026, the following is a list of the published pricing of nine different vendors. Due to the fact that KiddieCove is our own product, we list it in the same manner as the other products. Prices change often. You should confirm each figure on the vendor’s own page before you decide.
| Vendor | How they charge | Published monthly price | Free plan or trial |
| EduSuite | Per student | Rs 30 to Rs 100 per student | Basic free plan with two modules |
| PakEducate | Flat, by size | Price range: Rs 1,500 (for 75 students) to Rs 15,000 (for 1,000 students) | 30-day free trial |
| Skoo | Flat, by size | 5,000 rupees (for 500 students), 15,000 rupees (for 2,000 students over two campuses) | Free up to 50 students |
| Schoolify | Flat, by size | Rs 999 (100 students) to Rs 8,999 (1,000 students) | Free live demo |
| Edflo | Flat, by size | Rs 2,999 (150 students), Rs 6,999 (700 students) | 15-day free trial |
| EDUTIG | Flat, in US dollars | $11.99 to $39.99 | Free up to 100 students |
| KiddieCove | Flat, by size | Rs 4,999 (300 students), Rs 6,999 (600 students) | Free demo |
| Ezitech | Per campus, or one-time | Rs 3,000 to Rs 7,000 per college, or Rs 35,000 all together | Quote on WhatsApp |
| Panrum | One-time licence | Rs 80,000 desktop or online, Rs 130,000 hybrid | Quote on request |
Two clear patterns stand out. First, flat plans now lead the market. Only EduSuite still publishes a pure per-student price. Second, only EDUTIG bills in US dollars. You can see every KiddieCove plan and what it covers on our pricing page.
What Does a GPS Bus Tracker and Gate Alert Add to the Bill?
Any school coordinator can tell you about the morning rush. Parents call again and again with one question: وین کہاں ہے؟ (Where is the van?). A live bus tracker answers that question on the parent’s phone. Kiddie Cove is the only one who offering School Bus Tracking System.
How much does a tracker in each van cost?
In Pakistan, each hardwired GPS tracker costs between Rs 12,000 and Rs 25,000 and works for one year. After that, the service fee is about Rs 6,000 a year. So a school with five vans pays about Rs 60,000 to Rs 1.25 lakh in the first year. Each year after that costs about Rs 30,000.
Some school apps link to the trackers your vans already carry. Others give the driver a phone app in place of a fixed device. You should ask your vendor which method it uses. You should also ask who pays for the device. You can check our school bus tracker page shows how parents see the van on a live map.
What does a gate alert system cost?
A gate alert tells a parent the exact time a child enters or leaves the school. Some schools use QR cards, and others use biometric machines.For Rs 55,000, Panrum has a QR gate set for sale. That price covers Rs 35,000 of hardware and Rs 20,000 of software for one gate.
A school with two or more gates should budget for two sets. For the QR codes, you should additionally include in the price of student ID cards. Do your parents think a single gate alert is worth Rs 55,000? Parents now anticipate it for several schools in Islamabad, Karachi, and Lahore. For instance, Panrum charges Rs 55,000 for a set of QR gates.
Should You Pay in Rupees or in Dollars?
Whenever possible, pay in Pakistani rupees while you’re there. A dollar plan moves with the exchange rate. Your fee income is in rupees, so a dollar bill introduces a risk you can’t control. The dollar has averaged about Rs 278 so far in 2026, and it never stays still for long.
How does the exchange rate change your bill?
A dollar price can look small at first. EDUTIG’s middle plan costs $23.99 a month. Calculated at a rate of around Rs 278/$1, this amounts to almost Rs 6635. If the dollar were to climb to 300 rupees, the identical plan would cost almost 7,200 rupees. Your features stay the same. Only your bill grows.
How can you pay, and where can you save?
Most local vendors accept JazzCash, EasyPaisa or a bank transfer. PakEducate, for one, needs no credit card at all. That suits most school owners in Pakistan.
Yearly payment also brings a discount. PakEducate gives three months free on yearly plans for its first 100 schools. Skoo’s yearly plan costs two months less than paying monthly. EduSuite offers up to 10% off its yearly packages.
Be mindful of the sayings جتنی چادر ہو، اتنے پڧؤں پھیلاؤ. What this implies is that you shouldn’t extend your legs beyond the length of your sheet. A yearly payment suits a school with spare cash at admission time. A school with tight months should pay monthly.
Cloud Plan or Desktop Licence: Which Costs Less Over Five Years?
A desktop licence appears to be more cost-effective when spread out over five years. However, the paper leaves out a lot. A school with 400 students and no increases in either enrollment or tuition is shown in the chart below.
| Option | Year 1 cost | Five-year total | You also pay for |
| Desktop licence at Rs 80,000, with 15 to 20% yearly upkeep | Rs 80,000 | Rs 128,000 to Rs 144,000 | Office PC, UPS, backups, technician visits |
| Hybrid licence at Rs 130,000, plus Rs 3,000 a month | Rs 166,000 | Rs 310,000 | Office PC, internet |
| Cheapest flat cloud plan at Rs 4,499 a month | Rs 53,988 | Rs 269,940 | Internet |
| Flat cloud plan at Rs 6,999 a month | Rs 83,988 | Rs 419,940 | Internet |
| Per-student plan at Rs 50 | Rs 240,000 | Rs 1,200,000 | Internet |
Why do most schools still pick the cloud?
A desktop system lives on one office computer. Parents get no app. Teachers cannot mark attendance from class. A hard disk crash with no backup can wipe out years of fee records in one day.
With a cloud plan, you may use your parents’ app from the comfort of your own home. Backups and updates happen on their own. You get actual work and genuine serenity for the increased price tag on cloud computing. The table above shows the gap in plain rupees. You can decide whether that gap is worth it for your school.
What about power cuts and weak internet?
Power cuts are a daily fact in many parts of Pakistan. A cloud system needs the internet at the moment you save a record. So you should ask any cloud vendor for an offline mode on its mobile app. You should also keep a UPS and a solar backup internet device at the front office.
How Can You See the Real Price for Your Own School?
KiddieCove is a class-based school management and child safety app built in Lahore by WalQalum Technologies. The Growth plan costs Rs 4,999 a month for up to 300 students. The Academy plan costs Rs 6,999 a month for up to 600 students. It adds multi-campus support and child safety features. Schools with more than 600 students get a custom quote. In this plan you can add and remove the benefits as well.
You can see every feature on our school management system page. Still, a price list cannot answer every question about your own school. So the best next step is a free 30-minute demo. You can bring your student count and the eight questions above. Our team will answer each one in writing.
